Authorising Activities in Bristol South District.

POR states that District Lead Volunteer is responsible for approving all activities for Squirrel Scouts, Beaver Scouts, Cub Scouts, Scouts and Explorer Scouts. This will usually be by means of an informal system agreed between the DLV and each Group Scout Leadership or District Explorer Scout Lead.

This documents the delegated responsibilities for authorising activities under POR in Bristol South District.

1. The Scout Group Lead Volunteers are responsible for authorising all activities that take place in Squirrel, Beaver, Cub and Scout sections in their Group (with the exception of those mentioned elsewhere in this document). GLVs will need to see and consider every section’s
programme. If a group doesn’t have a GLV, the DLV will appoint someone to review the sectional programme.

2. The District Explorer Scout Lead is responsible for authorising all activities that take place in Explorer Scout Units in the District (with the exception of those mentioned elsewhere in this document). The DESL will need to see and consider every Unit’s programme. If there is no DESL, the DLV will appoint someone to review the sections programmes.

3. If, in any instance, GLV or the DESL is unsure whether to authorise a particular activity, they must discuss it with the DLV or DAL (District Activities Lead) if appointed.

4. Where an activity is covered within the Adventurous Activity Permit Scheme a district activity notification must be submitted (at least full 7 days before the event).

5. If an activity is held outside of the district boundaries, then a district activity notification must be submitted (at least 7 days before the event). This includes activities that originate in the district and take you outside of the boundaries.

6. All Nights Away and Visits Abroad will be approved by the DLV or DAL.

7. The following activities must be notified to the DLV or DAL via a district activity notification. The approver will seek appropriate advice on suitability ahead of approving the activity to take place: shooting, air activities, motor sports. This must be at least 7 full days before.

8. For activities and events involving only adults (adult only nights away, and Adult Groups in Adventurous Activities) the District Commissioner/DLV must be notified of the activity taking place.

For guidance on activity or nights away notifications please visit – https://www.bristolsouthscouts.org.uk/members/nans-and-dans

Approval of activities will be discussed at District Leadership Team meetings to ensure that everyone is comfortable with the process outlined above and applying consistency, also providing an opportunity for the system to be reviewed and amended as appropriate.

Further advise can be found here.

Content last updated November 2024
Titles of post holders updated April 2024.